Accommodation

A room block near the venue

The IMLB 2022 accommodation secretariat negotiated a block of rooms at hotels in the Sydney central business district for the dates of the meeting. Delegates could book through the online registration form, with rooms held until 23 May 2022 or until the block sold out.

Rooms were allocated on a first come, first served basis. The committee encouraged delegates to book early, especially those travelling from outside Australia.

How the booking worked

• A deposit of one night secured the reservation.
• Bookings were subject to availability.
• Breakfast was not included unless the hotel stated otherwise.
• Rates were shown per night, per room, for the full stay.
• Rates were in Australian dollars and included 10 percent Goods and Services Tax payable to the hotel.
• A credit card surcharge could apply depending on the payment method.

Payment and cancellation

Accommodation was confirmed when the first night was paid by credit card or the full amount was received by cheque or electronic funds transfer. The deposit was forwarded to the hotel and credited to the room account. Delegates settled the balance with the hotel at check in or check out, according to the hotel policy.

From 23 May 2022, accommodation payments were no longer refundable. Anyone who cancelled from that date was liable for the full cost of the nights cancelled. Changing the name on a reservation carried no charge.

Border and travel changes

The published policy included a provision for government decisions on gatherings, border closures and travel restrictions. If a cancellation was made up to five days before arrival because of those decisions, deposits and payments would be refunded in full. If the cancellation fell within five days of arrival, the money held would be used for future bookings.

Arrival and departure

Check in at most hotels began at 1400. Delegates arriving earlier could ask the hotel to hold luggage, or pay for the previous night to guarantee immediate access to the room. A no show on the arrival date attracted the full cancellation penalty for all nights of the stay.